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NPGA Board of
Directors Meeting
New Orleans, LA
January 19-20, 2002
Saturday, January 19,
2002
The meeting was called to order at 7:37AM by President Bobbie
Montgomery. Present were President Bobbie Montgomery, Vice
President Bill Granger, Secretary Ray Hoyt, Treasurer Linda
Carpenter, Directors Fran Bishop, Debbie Bond, Wayne Clark,
Susan Greenberg, Mary Beth Guenther, Stacy Hamilton, Red
Mertens, Dan Pierce, Carol Shea-Hepner, George Starbuck,
Barbara Williams and David Wortham, and Business Manager
Dori Lowell. All in attendance introduced themselves, in
deference to the new directors. A printed agenda was
distributed to all attendees.
Vice President’s Report
Vice President Granger advised that there were 3 chair
vacancies: Judges Training, Show and Public Relations. There
had been no applicants for Public Relations Committee chair.
Secretary’s Report
None.
Minutes of Previous Meeting
The minutes of the previous meeting were unanimously
accepted.
Treasurer’s Report
Business Manager Lowell distributed the last monthly report
for 2001. She advised that there was almost $2000 more
income than expenses for the year. The report was
unanimously accepted.
Business Manager’s Report
-
Business Manager
Lowell advised that the Central Office is running
smoothly.
-
She has only
received 7 Artificial Insemination updates; she would
like to extend the deadline beyond 12/31/01.
-
She advised that
she gets requests for goat photographs from time to
time, and would like to have some to send other than her
own goats. Pres. Montgomery will have Memo Editor Jan
Kappes send her some submitted photos of Champions.
-
She would like to
print a Transfer Form on the reverse side of the
Registration Certificate – in the middle between the
ownership information at the top, and the record of wins
on the bottom. No objection by the Board.
-
She needs a new
Answering Machine. Director Starbuck said that we should
consider telephone company voice mail (clearer voice, no
machine replacement, etc.). Business Manager Lowell was
authorized to solve the issue at her discretion.
-
She needs a
breakdown of money and checks she gets from Jan Kappes.
She was directed to communicate directly with Jan.
-
She advised the
Board that a dispute has arisen between some members
over registration papers. The issue has been submitted
to Pres. Montgomery to handle.
-
She advised that
her signing limit is currently $1000. She would like it
raised to $1500 so her paychecks could be done with one
check. The Board agreed to raise the limit to $3000.
-
She expressed a
need for another file cabinet. The Board approved her
request.
-
The report was
approved.
Motion 2002-01 Passed Proposed by: Carpenter/Starbuck
Motion 1994-12 be revised so that all Merchandise and
Business Office checks over $3000.00 be countersigned by the
Treasurer or other authorized Executive Board officer.
Yes: Bishop, Bond, Carpenter, Clark, Granger,
Greenberg, Guenther, Hamilton, Hoyt, Mertens, Pierce,
Shea-Hepner, Starbuck, Williams and Wortham. No:
None.
Election of Officers
Bobbie Montgomery was nominated for President by George
Starbuck. There were no other nominations. Bill Granger was
nominated for Vice President by Red Mertens. There were no
other nominations. Ray Hoyt was nominated for Secretary by
Fran Bishop. There were no other nominations. Linda
Carpenter was nominated for Treasurer by George Starbuck.
David Wortham was nominated for Treasurer by Dan Pierce.
Linda Carpenter then withdrew her name from consideration.
All unopposed nominees were unanimously elected.
Memo Report
-
No report
submitted by the Editor.
-
Director Bishop
advised that we need to be careful that Memo is not seen
as promoting particular goats or products.
-
Director Starbuck
brought up his agenda item that all directors be
required to write at least 2 Regional Reflection pieces
annually. He suggested that this requirement go either
into the Director Job Description, or into the Director
Agreement. It was decided that this would go into the
Job Description.
-
The budget for the
annual Membership Roster was discussed.
Merchandise Report
Director Guenther discussed using the goat, flag and “You
won’t get our goat” on the cover of the Holiday ’01 issue of
Memo on shirts and posters at this year’s Convention. Jan
Kappes would have to approve using her drawing. Director
Guenther advised that additional merchandise items were
coming in. There are still many coloring books and color
charts on hand. The report was accepted.
Webmaster Report
Vice President Granger advised that our webmaster puts up
anything that he is asked to do. It was suggested that he be
asked if he is still able to deliver what we want in the way
of changes and updates. It was suggested that the design be
changed periodically, and that our merchandise be advertised
on the site. The issue of having a “For Sale” section on the
site for people to sell goats was discussed but not
approved. The report was accepted.
Breed Standard Committee Report
Director Starbuck advised that the joint work between the
Judges Training and Breed Standard Committees decided at the
July 2001 meeting did not happen due to the change in status
of the JTC. He anticipates some action in this area before
the June 2002 meeting, which will also cover random
markings. The report was accepted.
Certification Committee Report
Committee Chair Lowell advised that a committee member is
needed from Region 4. Her report was accepted as modified.
Arbitration Committee Report
The report was accepted.
Nominations Committee Report
The report was accepted.
Public Relations Committee Report
None submitted; no chair. The position has been
advertised, but there have been no applicants. Some names
were suggested; Pres. Montgomery will follow up on them.
Show Committee Report
-
Pres. Montgomery
advised that supplies are on hand for shows through
March 2002.
-
Outgoing chair,
Darlene Thayer, has had difficulty in getting some
judges to submit the Report of Award. The JTC chair
should be on top of those situations.
-
The new chair
should be furnished with on-line herdbook capability.
The Board discussed
the obtaining of the certificates/labels/medallions for Best
Wethers who win Bronze, Silver, Gold and Platinum awards.
None have been ordered yet. Director Greenberg to followup
on this and report to the Executive Committee for
implementation.
Closed Session
Show Committee Report (cont’d)
-
Pres. Montgomery
showed some samples of various color combinations for
2002 Champion Ribbons. None were appealing to the Board.
The matter was referred to the new Show Chair.
-
The Board
discussed the revolving trophies for the National
Champions; the current ones are full and showing signs
of wear. Directors Bishop and Starbuck will handle,
including looking at the individual trophies that the
winners keep.
-
The report was
accepted.
Youth Committee
Report
There was discussion on the activity of the committee and
the new programs being initiated. The Scholarship program
deadline for applications was extended to May 1, 2002, with
winners announced at Convention. The report was accepted.
Secretary
The Board instructed the Secretary to communicate with
all directors prior to Board meetings about issues that they
had either agreed or were assigned to do. This would serve
as a reminder for them.
Health, Education and Research Committee Report
Pres. Montgomery informed the Board that an article on
Scrapie would be done for both Memo and for posting on our
website. The information would also be mailed to all
Affiliated Clubs. The report was accepted.
Publications Committee Report
-
Regarding the
Showmanship Manual, Director Carpenter advised that
Kevin Kress is working on it. He is to confer with
others around the country. His draft is to come to the
Publications Committee, then to the Board. Director
Bishop says that an outline should be circulated first,
then filled in. Pres. Montgomery wanted it to be a
committee project, not just a single opinion.
Showmanship is not being done consistently across the
country. Pres. Montgomery solicited names to assist on
this project.
-
The Judges
Training Manual needs review. The JTC chair is
responsible to review and update. The report was
accepted.
Affiliated Clubs
Committee Report
The Board discussed how Affiliated Clubs are listed in
Memo (alphabetically, by state, or how?). It was agreed to
list them by geographical region. The report was accepted.
Parliamentarian Report
Director Starbuck explained what parliamentarians do,
and how they are certified. It was decided to eliminate all
references to a Parliamentarian in our Rules and Regulations
(replace with Secretary in R&R 1K), make paragraph 5 of the
President’s Job Description permissive instead of mandatory,
and eliminate the Parliamentarian’s Job Description.
Motion 2002-02 Passed Proposed by: Hoyt/Wortham
Secretary be substituted for Parliamentarian in R&R 1K; and
that all other references to “Parliamentarian” be striken
from the Rules and Regulations.
Yes: Bishop, Bond, Carpenter, Clark, Granger,
Greenberg, Guenther, Hamilton, Hoyt, Mertens, Pierce,
Shea-Hepner, Starbuck, Williams and Wortham. No:
None.
Wether Program
Wethers that have received at least three “Best Wether” wins
may compete in the National Champion Wether Challenge. For
clarification, although this rule became effective January
1, 2002, wins in 2001 were grandfathered for purposes of
such qualification.
Herdbook Internet Format Update
Grand Champions to be added, but not Reserve Grand
Champions.
National Champion Challenge Scheduling
Secretary Hoyt read from the July 2001 Board meeting minutes
on this issue. On the question on whether or not the Board
regulates the Convention scheduling, Director Carpenter said
that we kind of regulate the Convention schedule by
approving the bid which includes the agenda for the whole
Convention. On the question on whether or not having the
National Champion Challenge on Friday night which would
precede the Saturday and Sunday shows was intentionally
scheduled to preclude a brand new PGCH from competing, there
was no such intention intended. The issue became whether the
Nationals could go forward on Friday night or return to
Saturday after the show FOR THIS YEAR ONLY. The Board voted
to hold the Nationals this year on Friday night. The vote
was 14-1 (Hoyt voting No). Pres. Montgomery cautioned the
Board that if the Board meeting ran late on Friday,
directors wishing to enter the Nationals were not to leave
the meeting.
National Champion Challenge Eligibility
A discussion occurred on requiring a PGCH certificate to
compete in the Nationals. Director Greenberg was fearful of
changing the rule to declare a PGCH ineligible that would
have been previously eligible. She also said that
competitors should have their goat’s tattoo/microchip
checked at check-in. This whole issue was tabled until the
June 2002 Board meeting; Directors Starbuck and Carpenter
will re-work the Show Rules to provide for eligibility rules
to compete in the Nationals. For this year, Director
Starbuck will write a Memo article that only PGCHs with PGCH
certificates may compete in the Nationals. Director Guenther
will write in the National Show show bill that competitors
for the Nationals must bring a PGCH certificate; if none has
yet been issued, to contact Director Guenther who will
attempt to verify the status of the PGCH.
Arbitration Procedures
-
Ad Hoc Committee
Chair Hoyt read the proposal to change Section 4.18 of
our Bylaws having to do with the indemnification of
additional individuals in NPGA. These additional
individuals are already authorized in our current
liability insurance policy; no revision to the policy or
additional cost is involved. The specific proposal was
read into the record to comply with Section 6.2 so that
this change may be voted on at the June 2002 Board
meeting.
SECTION 4.18 INDEMNIFICATION
a. SCOPE – To the fullest extent permitted by the
Washington Nonprofit Corporation Act, the Corporation
shall indemnify any duly elected or appointed director,
officer, employee, NPGA-licensed judge, committee member
or volunteer of the corporation made a party to a
proceeding because the person is or was a director,
officer, employee, NPGA-licensed judge, committee member
or volunteer of the corporation, against liability
incurred in that proceeding; provided, however, no
indemnification pursuant to this provision shall
indemnify any director, officer, employee, NPGA-licensed
judge, committee member or volunteer from or on account
of (1) any breach of the director’s, officer’s,
employee’s, NPGA-licensed judge’s, committee member’s or
volunteer’s duty of loyalty to the corporation, (2) acts
or omissions not in good faith or involving intentional
misconduct or a knowing violation of the law, (3) any
unlawful distribution under Washington law, or (4) any
transaction from which the director, officer, employee,
NPGA-licensed judge, committee member or volunteer
derived an improper personal benefit.
b. ADVANCEMENT OF EXPENSES – The corporation shall pay
for or reimburse the reasonable expenses incurred by a
director, officer, employee, NPGA-licensed judge,
committee member or volunteer who is a party to a
proceeding in advance of the final disposition of the
proceeding to the fullest extent permitted by Washington
law.
c. CERTAIN DEFINITIONS – For purposes of this Section,
the terms director, expenses, liability, officer, party
and proceedings shall have the meanings given to them as
defined by Washington law in effect as of the date this
Section becomes effective. All other terms shall have
the usual and customary dictionary meanings given to
them.
d. No change.
-
Ad Hoc Committee
Chair Hoyt then read the proposed amendment to Rules &
Regulations, paragraph 7(I). This proposal would change
the location of the Arbitration Committee procedures
from a stand-alone document and put it into the Rules &
Regulations.
Motion 2002-03
Passed Proposed by: Hoyt/Bishop
That Rules and Regulations 7(I) be rewritten as follows:
-
The Arbitration
Committee shall arbitrate issues brought to the
Committee by NPGA members.
-
Directors,
Chairpersons, MEMO Editor, Business Manager and judges
shall not be members of the committee. (86-30)
-
The Arbitration
Committee has jurisdiction to investigate the following
disputes:
a. Ethics violations by judges
b. Complaints pertaining to the ethics of judges or members
c. Any violation of the NPGA Code of Ethics
-
Complaints
involving all matters must be filed with the Arbitration
Committee, who will collect the filing fees, enter them
into the Complaint Log, and refer those not being
investigated by the Arbitration Committee to the
appropriate investigating committee (Show, JTC, Breed
Standard, etc.). Those complaints that are forwarded to
another investigating committee will be tracked by the
Arbitration Committee through their respective processes
including any appeal. An investigation by a committee
other than the Arbitration Committee will be conducted
following the procedures outlined here, and the
respective Chair will keep the Arbitration Committee
Chair informed as to its progress so that appropriate
entries can be made into the Arbitration Committee
Complaint Log.
-
In order to
officially file a complaint with the Arbitration
Committee, the complaining party will be required to
file the complaint in writing with the Arbitration
Committee Chair, along with a $20.00 filing fee. The
written complaint and any accompanying attachments
including photographs must be submitted in duplicate.
The filing fee will be returned if the ultimate
resolution of the complaint by the committee or the
Board of Directors is in favor of the complainant. All
complaints must be filed within one year from the date
the alleged violation was discovered to have occurred.
(83-09)
-
Upon receiving a
complaint and the required filing fee, the Arbitration
Committee Chair will initiate an entry in his/her
Complaint Log identifying the complainant, type of
dispute, date of occurrence, date of discovery, date
complaint filed, and an indication that the filing fee
has been paid. If the complaint is being forwarded to
another committee for investigation, the date forwarded
and name of the appropriate committee will be logged.
For investigations conducted by the Arbitration
Committee, one copy of the complaint with attachments
will be sent to the person(s) against whom the complaint
is being made. They will be requested to prepare a
written response with any attachments they deem
appropriate, in duplicate. A copy of that response with
attachments will then be sent to the party initiating
the complaint. At that point, all parties involved can
be deemed to be fully informed concerning the complaint
and the response. These notifications will also be
entered in the Complaint Log,
-
At this point, the
Arbitration Committee Chair will attempt to mediate a
mutually agreeable settlement between the parties. If
successful, the Chair will make an appropriate entry in
his/her Complaint Log, and close NPGA’s involvement in
the dispute.
-
If a settlement
cannot be reached, copies of all material submitted by
both the complainant and the respondent will be
distributed to all members of the Arbitration Committee
for their analysis. The committee members will report
back to the Chair, within the time frame prescribed by
him/her, their findings and recommendations as to
culpability and any penalties they deem appropriate.
These reports should explain the reasons for their
findings and justify any recommended action. Upon
receiving these reports, the Chair will prepare an
investigative summary that will include the issues of
the case, a review of the evidence, statements and
witnesses, the individual analyses by the committee
members, and their findings, conclusions and
recommendations. The Chair’s summary must be prepared
with sufficient detail that his/her compilation will
represent the individual and collective work products of
all committee members. The committee members need not be
identified by name, but everyone’s work should be
represented in the compilation. These actions will also
be entered in the Complaint Log.
-
The Chair’s report
is then forwarded to the NPGA President/Vice President,
who will place the matter on the agenda for the next
Board of Directors meeting. The Board will consider the
matter, in closed session, and render the final
decision. If the complexity of the case is such that the
presence of, or a conference call with, the Committee
Chair is deemed necessary at the Board meeting at which
the matter is to be heard, the Executive Committee may
request his/her presence, or availability for a
conference call, and authorize his/her expenses. Both
the complainant and the respondent have the right to be
present at the Board meeting at their own expense. In
any case, the Chair will be informed of the Board’s
decision so that he/she can notify his/her committee
members. The Board’s final decision will be entered in
the Complaint Log. The Board will cause the notification
of their decision to the complainant(s) and respondent(s).
-
Any respondents
who have been found not culpable by the Board of
Directors have the right to have such finding published
in MEMO if they so request. (86-31)
-
Members found by
the Board of Directors to be in violation of any offense
resulting in suspension and/or termination of
membership, shall have their names published in MEMO
and/or the NPGA roster. (97-04)
Yes: Bishop,
Bond, Carpenter, Clark, Granger, Greenberg, Guenther,
Hamilton, Hoyt, Mertens, Pierce, Shea-Hepner, Starbuck,
Williams and Wortham. No: None.
Rescind JTC Chair’s Ineligibility to be a Director
Pres. Montgomery brought this issue originally. She believes
a conflict of interest exists for the JTC Chair to
simultaneously be a Director. Director Starbuck advised that
it is difficult to get members involved. We should not
exclude members or committee chairs from being Directors.
The discussion then centered on members not typically being
informed as to committee vacancies; we should put committee
members and rotation dates in Memo and on the website.
Committee chairs need to be active in soliciting committee
members. A straw poll did not support rescinding the
prohibition.
Treasurer’s Job Description
Director Carpenter wished to add to the Treasurer’s Job
Description that he/she will work with the Business Manager
to send appropriate letters to both the Business Manager and
our accountant to implement pay raises. The Board approved
with the provision that the President will sign such
letters.
Closed Session
NPGA Logo Change
This item proposed to change the font of the writing
surrounding the goat to make it easier to read. The Board
felt that the current logo is traditional and should be kept
as is as our official logo. The version with the different
font which has been appearing in recent issues of Memo may
continue, but our “official” logo will remain unchanged.
Publications Committee to Review Memo Articles
Publications Committee Chair Carpenter recommended that
articles only, which are to appear in Memo, be e-mailed to
the Publications Committee Chair by the Memo Editor who will
forward them via e-mail to the committee members for
comments with a specific turnaround deadline. This review
will be for accuracy. The Board concurred.
The meeting was adjourned for the day at 6:10PM.
* * * * * * * * * *
Sunday, January 20, 2002
The meeting was called to order at 8:10AM by President
Bobbie Montgomery. All directors were present. Also present
was Dori Lowell, Business Manager.
Judges Training Committee Report
The Board was advised that all bills have been paid for the
2001 Judges Training Seminar in San Diego. The Board was
informed that there were five applicants for the position of
Judges Training Committee Chair: Mark Atkins, Kim Yates,
Fran Bishop, George Starbuck and Michael O’Kelly.
Closed Session
Judges Training Committee (cont’d)
Pres. Montgomery announced her appointment of Kim Yates as
JTC Chair. She also expressed her desires to bring the Breed
Standard and Judges Training Committees more together. There
were additional comments that the judges needed to be
brought to the “same page,” that interpretation
discrepancies by judges must be corrected, and that these
problems were our “weakest link.” The subject of who should
go onto the JTC brought up the suggestions of Fran Bishop,
Judy Starbuck and Carol Shea-Hepner. Brand new judges with
no experience are unlikely to be effective as committee
members. The Board was cautioned not to try to mini-manage
the new Chair; not should all Board members try to give him
direction. Pres. Montgomery advised that the written test
for judges needs revision by the JTC; one need not know the
breed standard to pass it. It was suggested that a photo of
each judge should be included in the judge’s roster; also, a
photo of each member of the Executive Committee should be in
the Membership Roster so they would be more recognizable to
the membership.
ADGA Convention Report
Director Carpenter reported on the Judges Training Seminar
held in Portland, OR during October 2001. She described the
number of candidates, fees, classroom and practical lectures
and testing, etc. A written report was furnished to each
director.
Judges Training Seminar at 2002 Convention
At least 8 candidates are expected to register for this
year’s JTS in Ohio. Director Wortham advised that at the San
Diego JTS last year, the judges agreed to invoke the 10-day
rule – a person must wait 10 days to retake the written test
if it is failed. The rule must be enforced. Additionally,
Directors Carpenter and Guenther suggested that the written
test should be passed at least 21 days prior to the
practical test. It was also suggested that there be no more
late registering for the JTS. These suggestions were
proposed to go into the Rules and Regulations.
Motion 2002-04 Passed Proposed by: Carpenter/Wortham
Rules and Regulations 7J3 be revised as follows:
3. Testing
a. Written Test: The fee to take the test is $10.00. If not
passed, the written test may be retaken no less than 10 days
apart for an additional $10.00 each time.
b. Training/Practical Test: The fee to take the test is
$50.00. Candidates must have passed the written test at
least 21 days before the Judges Training Seminar. Candidates
must register to take the training/practical test at least
14 days before the Judges Training Seminar.
Yes: Bishop, Bond, Carpenter, Clark, Granger,
Greenberg, Guenther, Hamilton, Hoyt, Mertens, Pierce,
Shea-Hepner, Starbuck, Williams and Wortham. No:
None.
Presentation of National Champion Awards
It was recommended that the President present the awards to
the National Champions when they are selected at the
National Champion Challenge. The Board approved the idea and
agreed to include this duty in the President’s Job
Description.
Exhibitors Not to Show Animals from Judge’s Herdname
This agenda item sought to prevent exhibitors from showing
animals bearing the herdname of the judge. The argument for
this change was based on this rationale: If a judge cannot
judge animals in the Nationals which bear his/her herdname,
why can they judge those animals at regular shows. It was
mentioned that this issue has been raised before and
defeated. The discussion raised a number of issues:
difficult for show chairs to hire judges whose goats won’t
be shown; judges are hired for their opinions – they tend to
like their own style of animals; place a time limit of 6
months or one year between the time a judge sells an animal
and when the animal could be shown under that judge. It was
mentioned that the Board should use care that we don’t adopt
unenforceable rules. Another comment suggested that
“questionable” judges should not be hired or shown under;
but that judges should not be pre-judged before they even
enter the ring. It was also suggested that the burden be
placed on the exhibitor to not show an animal who bears the
judge’s herdname, making it a Code of Ethics violation to do
so. A related issue came up that the rules could be changed
which would require that ALL Grand Champion wins come from
different judges. A motion to this effect was withdrawn by
its maker: Greenberg/Shea-Hepner. It was finally determined
that the agenda item, as proposed, had extremely varied
opinions and needed to be studied more. More input from the
membership, how other organizations handle similar
situations, input from the Judges Training Committee and its
new chair, Kim Yates, and more thought on all of the
ramifications of any suggested change was needed. A
committee was appointed to conduct this study – Linda
Carpenter and Wayne Clark to do the followup.
Certificates for Productive Does
It was suggested that NPGA award an actual certificate to
does who produce at least 10 registered kids, in addition to
the special character on her pedigree and in the herdbook
(Motion 2001-17). The question was raised if bucks were
going to be included in this production program. Pres.
Montgomery recommended that the program, as initiated last
year, go longer before making any changes to it. The Board
concurred.
Eliminate the Vacancy Replacement Director
Director Starbuck made the observation that the program was
a good idea at the time it began, but it didn’t work,
especially the term length of 6 years, and the election
procedure. Director Pierce advised that he did not want the
President to appoint regional directors to fill vacancies on
the Board – if there was a better way than the Vacancy
Replacement Director process, he’d like to hear it. Pres.
Montgomery advised that some regions apparently got together
and put up a VRD candidate, others did not. Some suggested
that the runner-up in a contested election for Director
could become the VRD, but what about where a sole candidate
is running and there is no election. It was commented that
when implemented, the process may not have been thoroughly
thought out. A straw vote of the Board indicated that the
VRD should be kept, but fine-tuned and rewritten. Vice
President Granger and Director Pierce to handle the rewrite,
considering the following provisions: nomination, bio
submitted, and acceptance, just like a regular Director; a
candidate may run for Director or VRD but not both; change
in term length; and that a VRD must resign that position to
run for Director.
Reapportionment of Regions
Director Starbuck gave an overview of this agenda item. He
had prepared and distributed a handout to all Directors,
citing the authority in the Bylaws to change the boundaries
of the regions, from time to time, so as to maintain
approximate parity of members in the regions. His handout
suggested a specific change, but ultimately recommended that
an Ad Hoc Committee be formed to study the issue. Pres.
Montgomery appointed the Ad Hoc Committee:, Hamilton,
Guenther, Starbuck and Montgomery.
Reimbursement for Actual Travel & Room Costs versus
Stipend
There was some support for changing the reimbursement rules
– provide for total travel and room expenses, rather than
the current stipend method. The current method may
discriminate against a possible Director candidate who
cannot afford to finance his trips to meetings. One director
supported reimbursing 50% of room costs to encourage
doubling up of Directors. One observation was that if
Directors get their rooms paid for, how long would it be
before higher-end hotels were selected, or less concern was
given to room rates when selecting hotels. As an
alternative, it was suggested that the stipend should be
raised $25.
Motion 2002-05 Passed Proposed by: Bond/Greenberg
Effective January 1, 2002, Rules and Regulations 4L2 be
changed to read: Stipend for Directors, JTC and Merchandise
Department Head will be handled as follows: Directors will
receive $150 for each Board meeting; up to 5 JTC members and
chairperson will receive $150 for the annual JTC training
seminar; and the Merchandise Department Head will receive
$150 for attendance at the annual convention.
Yes: Bishop, Bond, Carpenter, Clark, Granger,
Greenberg, Guenther, Hamilton, Mertens, Pierce, Shea-Hepner,
Starbuck and Williams. No: Hoyt and Wortham.
Add Memo Editor as Eligible for Expense Reimbursement
This agenda item sought to add the Memo Editor to Rules and
Regulations 4L as eligible for expense reimbursement.
Director Hoyt advised that it was bad policy to keep
changing the rules based on the individual involved, as we
have been doing. Director Bishop agreed, but suggested that
it be a contractual issue with the Editor. The contract
could spell out what was being asked, with provisions for
the appropriate compensation. Covering the Convention and
using others to help with articles and photos should be
mandated so the coverage could appear appropriately in Memo.
The Board concurred.
Expense Reimbursement for Directors Living Locally
This item dealt with the situations when a Director or other
person eligible for expense reimbursement lived locally to
the event attended. Local mileage was the main concern. The
Board decided that it would be difficult to cover all
possible eventualities when reimbursement would apply. This
matter was dropped.
Closed Session
2002 Budget
The budget for calendar year 2002 was unanimously approved
by the Board.
Motion 2002-06 Passed Proposed by: Hoyt/Mertens
The attached housekeeping changes be made to the Rules and
Regulations as identified on the attached sheet:
1. Amend 1H: “…may be asked for his/her resignation…”
2. Amend 3B: Delete use of “1.” With no subsequent
paragraphs, it should not be used. The sentence after “1.”
Can be the 3rd sentence of “B.”
3. Amend 3D: Rewritten and references corrected – “Shall be
known as the Treasurer’s assistant, and shall be so
designated in writing each year by the elected Treasurer.
Shall perform the duties prescribed in Bylaws Section
4.10d.”
4. Amend 4K: Rewritten – “Any person who passes a check to
NPGA for which payment is refused by the financial
institution (e.g. non-sufficient funds, account closed,
signature irregular or missing, etc.) will be charged $10
over and above any financial institution fees NPGA may
incur.”
5. Amend 6A1: “The editor of MEMO shall be…”
6. Amend 6A2: “The editor shall be allowed to pick his/her
own…”
7. Amend 6A3: “Editorial policy shall reflect…”
8. Amend 6B1 & 6B2: “The Merchandise Department Head shall…”
9. Amend 6B5: “…the Merchandise Department Head…” Also, the
last sentence corrected to read “Reimbursement shall be
subject to the guidelines outlined in paragraph 4L.”
10. Amend 7E: “No one individual may chair more than one
committee.”
11. Amend 7G: Delete use of “1.” And “a.” With no subsequent
paras or subparas, they should not be used. All of the text
should appear immediately after “Breed Standard.”
12. Amend 7H: Delete use of “11.” Same as above.
13. Amend 7K, 7L, 7N and 8B: Delete use of “1.” Same as
above.
14. Amend 9C: “…Department Heads, or Chairpersons of the
Arbitration and Nominations Committees…”
15. Amend 10A: Correct reference – “…as directed in Article
IV, Section 5…”
16. Amend 10I: Correct 2nd sentence – “Prior years will be
destroyed.”
17. Amend 11A: “…affiliated with NPGA may register…”
Yes: Bishop, Bond, Carpenter, Clark, Granger,
Greenberg, Guenther, Hamilton, Hoyt, Mertens, Pierce,
Shea-Hepner, Starbuck, Williams and Wortham. No:
None.
Motion 2002-07 Passed Proposed by: Hoyt/Starbuck
Rules and Regulations 9C be amended: “…and shall not include
the Business Manager, Department heads, or Chairpersons of
the Arbitration, Nominations or Judges Training Committees…”
Yes: Bishop, Bond, Carpenter, Clark, Granger,
Greenberg, Guenther, Hamilton, Hoyt, Mertens, Pierce,
Shea-Hepner, Starbuck, Williams and Wortham. No:
None.
Motion 2002-08 Passed Proposed by: Hoyt/Bishop
Rules and Regulations 7J1 be amended: “Shall be composed of
a chairperson, who is an NPGA licensed judge in good
standing, and a nucleus…”
Yes: Bishop, Bond, Carpenter, Clark, Granger,
Greenberg, Guenther, Hamilton, Hoyt, Mertens, Pierce,
Shea-Hepner, Starbuck, Williams and Wortham. No:
None.
Motion 2002-09 Passed Proposed by: Hoyt/Shea-Hepner
Show Rule C1 be amended: “…only NPGA or CGA (Canadian Goat
Society) registered goats may be shown…”
Yes: Bishop, Bond, Carpenter, Clark, Granger,
Greenberg, Guenther, Hamilton, Hoyt, Mertens, Pierce,
Shea-Hepner, Starbuck, Williams and Wortham. No:
None.
Housekeeping Changes to Bylaws
Secretary Hoyt read the following proposed changes to the
Bylaws into the record to comply with Bylaws Section 6.2 so
that these changes may be voted on at the June 2002 Board
meeting:
Amend 2.2: When fees were moved to Rules & Regulations,
title of this section should also have been changed. Changed
to “CLASSIFICATION”
Amend 2.3: Lacked title. To be consistent with other
sections, title is needed and has been added: “EXEMPTION
FROM DUES”
Amend 4.2: Corrected reference in section from 4.6 to 4.7.
Amend 4.9: For consistency, “Bylaws” is not hyphenated.
Amend 4.10.b: Same
Amend 4.10.c: Same
Amend 4.14: “Vice-President” hyphenated for consistency
(twice)
Amend 5.1: Corrected typo “tot” to “to”
Amend 6.3: Typo corrected “adopt”
Amend 8.1: Corrected grammar – “…issued in the name of or
payable to…”
Amend 8.3: “Bylaws” not hyphenated.
Amend 9.4: First, corrected bad grammar in middle sentence.
It should read, “In October of each year thereafter, the
Business Manager shall prepare…during the year, and this
record shall be reviewed…” Second, the last sentence is
corrected to read, “The Business Manager may request a
member of the Board to prepare…”
Motion 2002-10 Passed Proposed by: Hoyt/Hamilton
Rules and Regulations 3F be deleted.
Yes: Bishop, Bond, Carpenter, Clark, Granger,
Greenberg, Guenther, Hamilton, Hoyt, Mertens, Pierce,
Shea-Hepner, Starbuck, Williams and Wortham. No:
None.
Eliminate Six Month Residency Requirement to Run for
Director
This agenda item sought to remove the six month residency
requirement in the region to qualify to run for Director
from that region. The argument for this proposal centered
around the contention that if a candidate did not have the
support of the particular region or was unknown to the
region, that candidate would probably not get elected
anyway.
Motion 2002-11 Passed Proposed by: Carpenter/Clark
Revise Rules and Regulations 9D as follows: Eligible
candidates must reside in the region at the time of
nomination. Residence will be defined as primary residence.
Yes: Bishop, Carpenter, Clark, Granger, Guenther,
Mertens, Pierce, Shea-Hepner, Starbuck and Williams. No:
Bond, Hamilton and Hoyt. Abstain: Greenberg and
Wortham. (SEE NOTE AT THE END OF THESE MINUTES.)
White Markings
This agenda item was brought to the Board, looking for
consistency in judging animals with marks. Director Starbuck
said that the Breed Standard and the Judge’s Guidelines are
ambiguous and need clarification. The Breed Standard and
Judges Training Committees need to work together; all color
issues need to be better defined. Director Starbuck said he,
with JTC Chair Kim Yates, will work out a solution to this
issue.
Recognition of Volunteers
Director Starbuck raised the question of what we can do for
our volunteers. Several long-time members were mentioned as
volunteers whose service needs to be recognized. As a
related matter, Director Starbuck advised the Board that he
is going to do a series of Memo articles on the history of
NPGA. It was also mentioned that regarding our “Volunteer of
the Year” program, we need to do something more meaningful
for those award winners.
Convention 2002 Update
Convention Chair Guenther advised that the Agreement (Rules
& Regulations 12A) is currently being written. She also
advised that the Convention advertisement is to be
submitted. Also, there will be a quilt raffle/auction; quilt
squares (backing & specs) are for sale for $5 each and may
be ordered from Sandy Smetzer. The finished quilt squares
are to be sent back to Sandy who will sew the quilt
together.
Scrapies
Pres. Montgomery informed the Board that the USDA/APHIS is
now allowing microchip identification of goats involved in
interstate travel if the herd is a participant in the
Volunteer Scrapie Flock Certification Program. Otherwise,
for interstate travel, goats must be tattooed. It was
mentioned that State Veterinarians are not informed about
this program. All treat this issue differently. It was
recommended that breeders sign up for the volunteer program.
It remains unknown whether or not a goat’s age is a factor
in the need to be identified. Memo articles are to be done.
Information is going out to the Affiliated Clubs. Kay
Orlando, DVM, and Jean Sisco, HER Chair, are working on
this.
Site for January 2003 Board Meeting
Four areas were mentioned for consideration: Las Vegas, NV;
Phoenix, AZ; Atlanta, GA; and Florida.
President Montgomery thanked all Board members for their
attention and work during this meeting.
Closed Session
The meeting was adjourned at 4:45PM.
Respectfully submitted,
Ray Hoyt
NPGA Secretary
NOTE:
Due to a conflict with Section 4.1 of the Bylaws, Motion
#2002-11 has been declared to be null and void. The six
months residency requirement remains in effect.
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