President >> Business Manager
1932 - 149th Ave. SE
Snohomish, WA 98290
DAILY OR WITH FREQUENCY
Date stamps incoming mail (date received), meters and prepares
outgoing mail for pick-up. Registry work to be turned
around in 7 calendar days.
Processes registrations, transfers, herd names, certificate
corrections, and progeny stickers (mails and files).
Fill orders for NPGA forms and publications, gift
certificates, labels, pedigrees, herd name lists, and herdbooks
Checks and records PGCH names submitted by Show Chair.
Selects a committee of NPGA members
knowledgeable about Breed requirements and leads the committee
in performing the following tasks:
a. Identifies animals with questionable registration
b. Prepares photos and limited information on goat in
question to be submitted to
c. Polls committee members on eligibility of said
animal. Use of email is encouraged,
but hard copy mail may also be
d. Notifies applicant of Committees decision.
e. Maintains records on all animals reviewed
f. Reports twice yearly to the board on how many
animals have been processed and
passed or failed.
Processes mail as above. All non-registry work to be handled
within 14 calendar days.
Processes new applications, sends literature to potential
Answers telephone calls, provides information on NPGA and/or
Pygmy goats, any needed assistance on paperwork, and reads &
responds to e-mail.
Keeps NPGA books current, makes bank deposits, pays bill
promptly (obtaining a joint signature for amounts over
Prepares information for payroll and submits to accountant.
Backs up NPGA records daily and complies with disaster backup
Makes a log of daily activities (functions performed; time
spent) to submit monthly.
Purchases supplies and inventory to maintain the Central
Office. Maintains a stock of NPGA publications.
Updates Central Office forms as needed.
Arranges for qualified Central Office coverage when absent for
longer than one week.
Maintains published office and telephone hours in MEMO.
Reports immediately to the President on any deviation in
Keeps the President informed of the location and access to
Acquires and safely stores all records of value which pertain
to the conducting of business as well as the historical
development of NPGA. These include NPGA documents: Articles of
Incorporation, ByLaws, Rules and Regulations, Show Rules, the
Procedures Manual and Job Descriptions. Also to be included are
computer disk back-up tapes, Newsletters, MEMOs, tapes and
minutes from Board meetings, motions, the Breed Standard,
training manuals and all other publications produced by the
Identifies, categorizes, and evaluates NPGA pictures,
articles, records etc. submitted by any individual. All material
not added to the collection will be returned to the donor.
Makes retrieval of materials available to authorized users.
Authorization shall be given by the Executive Committee. Some
materials will not be accessible to members owing to their
Charges for materials retrieved will be the amount necessary
to cover the cost of copying and shipping.
Membership and Registry
Prepare herdbook, membership and show data and submits to
webmaster for online herdbook
Reconciles bank statements.
Receives and records Merchandise monthly activity, posts to
Central Office Financial software.
Submits copies of financial reports and paid bills to the
Ensures that monthly tax forms are filed.
Membership and Registry
Submits to MEMO Notes from the Central Office, lists of new
members and herd names, any office schedules announcements,
referrals for the Booster Contest, and Central Office order
form. Also sends a mailing disk, foreign and 1st class labels
Pays contract fee to MEMO Editor upon notification that an
issue has gone to the printer.
Membership and Registry
Sends membership dues renewals in the 1st of January, April,
July and October.
Sends out 2nd notice for renewals 1st of March, June,
September and December.
Run Verification program on registry. Research and correct any
Submits a written report to the Board on membership, registry statistics, and other relevant central office activity. This report is to be sent to the Vice President one month prior to any regular board meeting.
Attends Board meetings as a non-voting participant (travel
Prepares travel expense report on Directors, judges, etc. and
reimburses those owed travel monies for the meetings.
Working with the Parliamentarian, or in the absence of a
parliamentarian with the Secretary, ensures update and
maintenance of all motions, index of motions, Rules &
Regulations, Bylaws, and Articles of Incorporation, and see that
Directors receive current copies.
Maintains the Motion Index and the full text list of Motions.
Distributes updated copies electronically to the Board of
Updates and prints (CD, disk and tape) Herdbook and sends copy
Prepares paper version of herdbook update on March 1st.
Prepare and submit the Declaration of Non-Profit Status annually.